MOQ and sampling are confirmed by model and customization requirements. Begin by distinguishing a configuration based on existing tooling from a design that needs new tooling. That distinction helps make the quotation, approval process and delivery schedule meaningful.
General procurement reference. Final specifications, manufacturing feasibility and any compliance evidence must be confirmed for the particular product and intended use.
Existing model or new tooling?
A change that looks small in a photograph can require a different fixture, die or component. Identify exactly which dimensions, materials and interfaces change. MOQ, sampling terms and production lead time should be confirmed for that configuration in the quotation; this guide does not establish a universal quantity or dispatch promise.
| Order route | Review before quotation |
|---|---|
| Existing model | Confirm post and base configuration, finish, belt length and color, available stock and packing. A catalog entry does not prove current stock. |
| Branding or configuration change | Review artwork, printing process, color matching, setup costs and whether configurations can share a production run. |
| New tooling or structural design | Agree the drawing review, tooling scope, trial samples, revision allowance and acceptance criteria before scheduling production. |
Send a brief that can be quoted
If the quantity is below the quoted minimum, ask about a simpler configuration or a separately quoted smaller run. Mixed colors or finishes are not automatically combined for MOQ: changeovers and component purchasing can affect the answer. Obtain written confirmation of the mix and price.
- Application and location: indoor queue, covered entrance or outdoor use, including cleaning and weather exposure.
- Model or reference drawing; required post height, base dimensions, belt length and connection arrangement.
- Material and finish preferences, with alternatives clearly identified.
- Target quantity by configuration, expected repeat demand and any mixed-color requirement.
- Vector logo artwork, print position, belt color and packaging requirements.
- Destination, requested delivery date, shipping mode and any inspection or documentation requirements.
Use the sample to resolve specific questions
Agree what the sample represents: an existing stock example, a branded version, a tooling trial or a production-intent sample. Record any differences from the final specification, as well as the sample charge, freight, timing and whether any credit against a later order is offered.
Check the base and post fit, finish consistency, floor protection, belt operation, connector compatibility and logo clarity. Define any functional or safety test and its acceptance criteria with the supplier; handling a sample alone does not establish a certified performance claim.
- Log the sample identifier, drawing revision, inspection results and agreed changes.
- Approve the final specification and sample together. Resolve any conflict between them in writing before production.
- Keep an identifiable reference sample and agree the production inspection plan.
Separate the milestones in your schedule
Changing artwork or configuration after approval can reopen sampling or scheduling. Leave time for buyer review and transport uncertainty, and confirm capacity when the order is placed. A requested arrival date is not the same as a confirmed factory completion date.
| Stage | What must be agreed |
|---|---|
| Requirement and quotation review | Final configuration, commercial terms and outstanding questions. |
| Tooling and samples | Whether tooling is needed, trial timing, revision steps and sample dispatch arrangements. |
| Bulk production | Start conditions such as approved specifications and the agreed order terms; the date the goods are ready for inspection. |
| Inspection and packing | Inspection booking, acceptance, packing data and release for shipment. |
| Transport and import | Collection or vessel schedule, transit, customs and final delivery; separate these from factory production time. |
Make freight assumptions visible
Ask for carton dimensions, quantities per carton, net and gross weight, pallet requirements and the named place or port in the shipping term. Compare quotations on the same basis, including the costs and responsibilities assigned to each party.
Use the chosen Incoterms® rule with its named location and edition. FOB and CIF are sea or inland-waterway rules; a container handed to a carrier before vessel loading may call for a different rule. CIF does not mean risk stays with the seller until the destination. Confirm the appropriate term and insurance with the freight professional handling the shipment.
Frequently asked questions
What is the MOQ and sample lead time?
MOQ and sampling are confirmed by model and customization requirements. Share the configuration, quantity and artwork to obtain the applicable terms.
Are samples free or refundable?
Do not assume either. Sample cost, freight and any credit against a later order need to be stated in the quotation.
Can I mix belt colors in one order?
Submit the quantities for each configuration. Whether they can share an MOQ or production run must be confirmed for that order.
Bring the requirements to your project
Send your model, configuration, target quantity, branding needs and destination to confirm an order-specific sampling and delivery plan.